To invite any interviewers, there are two ways:

✅ If the interviewer is in your team directory.

You can add interviewer(s) while creating an interview by following these steps:

  • Open [Create new panel interview] page

  • Input the interviewer’s email/name in the “Interviewer” textbox (can include multiple interviewers) and choose the interviewer(s) you want to invite.

✅ If the interviewer(s) is not yet in your team directory.

You can invite the interviewer(s) to join the interview by 2 options:

Option 1: Use the “Invite New User” feature in Team Directory:

  • Open the [Rakuna Dashboard]

  • Hover the “Settings” on the left sidebar

  • Select the “Team Directory” option

  • Click the “Invite New User” button on the top right corner

  • Input their information

  • Click the “Send” button to send the invitation. The interviewer will receive an email - “Invitation instruction to join Rakuna.” Follow the instructions to join your organization successfully.

Option 2: Use add new interviewer feature while creating a new interview.

  • Open the [Rakuna Interview Dashboard]

  • Hover the plus icon feature in the Interviewer textbox

  • In the popup modal “Invite New Interviewer” input the interviewer’s information

  • Click the “Save” button to send the interview invitation to the interviewer. The interviewer will receive the email - “Pending invitation to the [Interview name].” Follow the instructions to join the interview successfully.


To invite any prospect(s), there are two ways:

✅ If the prospect is already on the prospect list.

You can add prospect(s) while creating an interview by following these steps:

  • Open [Create new panel interview] page

  • Input all required information to generate time slots

  • Click the “Generate Time Slot” button to see generated time slot

  • Expand a time slot you would like to invite the prospect in.

  • Input the prospect’s email/name in the “Prospect” textbox (can include multiple prospects) and choose the prospect you want to invite.

✅ If the prospect(s) is not yet on your prospect list.

You can invite the prospect(s) to join the interview by 2 options:

Option 1: Use add new prospect feature while creating a new interview.

  • Open [Create new panel interview] page

  • Input all required information to generate time slots

  • Click the “Generate Time Slot” button to see all created time slots

  • Expand a time slot you would like to invite the prospect in.

  • Hover the plus icon feature in the prospect textbox

  • In the popup modal “Add prospect” input the prospect’s information

  • Click the “Save” button to send the interview invitation to the prospect.

Note: After publishing the interview, the prospect will receive the email - “Interview Invitation…” and can accept or decline to join the interview’s time slot. Note: prospect will also be added to the prospect list.

Option2: Use the self-scheduling link after you’ve published the interview event, follow these steps:

  • Open [Interview Index Page]

  • Choose your published interview’s name

  • Click copy icon in the “Self-schedule link” box

  • Send the link to prospect(s) to invite them to select suitable time slots.

Option 3: Use the edit time slot feature after you’ve published the interview event, follow these steps:

  • Open [Interview Index Page]

  • Choose your published interview’s name

  • Click on the “Edit Time Slot” button

  • Add prospect(s) email in the prospect textbox

  • Click the “submit” button. The prospect will receive the email - “Interview Invitation…” and can accept or decline to join the interview’s time slot.

Note: prospect will also be added to the prospect list.

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