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Best Practice #7: Scheduling an Interview
Best Practice #7: Scheduling an Interview
Written by Minh Tong
Updated over a week ago

Securing top talent consistently takes time and can be a difficult process. Rakuna’s Interview Scheduling software gives you the ability to schedule complex interviews more efficiently by streamlining, automating, and syncing the entire scheduling and interviewing processes for everyone.

Key features include:

  • Schedule all types of interviews (1-1, panel, phone, video conference, in-person…)

  • Calendar and conference call integration

  • Timezone management and availability suggestion

  • Seamless candidate self-scheduling and re-scheduling experience

  • Easy interviewer re-scheduling experience

  • Automated confirmation and reminder notifications

  • Customized post-interview follow-up communication

  • Real-time interview feedback

  • Interview analytics and report

Having a high-edge technology is a great thing, but knowing how to leverage and utilize all of its features to schedule various types of interviews can be challenging.

In this Best Practice #7, we will take a deep look at our Interview Scheduling Software and offer tips on how you can best utilize the available features to easily schedule and manage your interviews.

Best Practices: How to best utilize scheduling features?

1. Utilize time zone management tool

Scheduling interviews for different timezones can be challenging and can lead to confusion if time is converted incorrectly.

If you are in your local timezone but need to schedule interviews in another, simply use our timezone drop-down menu and choose the timezone of the interviewer you are scheduling for when creating an interview.

Once you publish the interview, the interview slot will be created in the timezone you have chosen.

2. Utilize minute break

Put a buffer time between each interview to give your interviewers some time to rest or to make sure there is enough transition time from one interview to another (in case the interview goes over time).

Simply input the number of minutes into the “minutes break” field. When you generate timeslot, a break between each slot will automatically apply.

3. Utilize description templates

Utilize Rakuna’s description templates to make sure you provide sufficient information to both candidates and interviewers. You can also edit and customize the description (or simply copy and paste your own) to make it more suitable.

4. Utilize post-interview message templates

Automated Post-Interview Email Messaging feature takes care of automated mass communication with all prospective candidates after an event or interview is over.

With different templates, recruiters can assign each template to an interview and automate the process of sending personalized emails to each prospective candidate to keep him or her updated throughout the recruiting process.

To learn how you can best utilize this auto-messaging feature, read Best Practice #3: Post-Event Messaging Template Creation.

Candidate Self-Scheduling Link allows candidates to book for a timeslot based on the availabilities given by the recruiter or interviewer at their own convenience.

To eradiate back-and-forth communication between the recruiter, interviewer, and candidate, you can opt for the quickest option of generating mass interview slots and sending the link to candidates to have them book on their own.

After publishing your event, find the “Candidate Self-Scheduling” box next to the interview event’s name, copy the link, and email it to the candidates. In the future, we’ll add an additional feature of sending direct messages with the link included from Rakuna to save you even more time and effort.

Bottom Line

Cutting-edge Interview Scheduling technology and innovative recruiting practices will capture the attention of candidates in today’s modern time. Rakuna offers just that.

We hope our solution and the advanced features will help all recruiters spend less time manually scheduling interviews and have more time focusing on more hiring tasks.

Can’t find your questions or concerns in this best practice? Worry not! Send us your questions to and we’ll respond right away.

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